AG Accounting Solutions LTD is committed to protecting your personal data and respecting your privacy. This privacy notice outlines how we collect, use, store, and protect your personal information, as well as your rights under data protection laws.
Who will collect the data?
AG Accounting Solutions LTD is responsible for collecting and processing your personal data.
Contact Information:
- Company Name: AG Accounting Solutions LTD
- Address: 21 Bryant Avenue, Slough, Berkshire, SL2 1LF
- Email: data@ag-accounting.co.uk
- Phone: 01753316048
What information do we collect?
We collect personal data from existing and prospective clients, employees, and other individuals. This may include (but is not limited to):
- Contact details (e.g., name, address, phone number, email)
- Date of birth
- Marital status
- National Insurance number
- Tax reference numbers
- Bank account details
- Identification documents for anti-money laundering purposes
- Financial information and payroll details
- Educational background and job titles
- CVs, certificates, and diplomas
- Nationality
How do we collect your data?
We collect your data in various ways, including:
- Direct collection: When you provide information via email, phone calls & messages, meetings, questionnaires, or online forms.
- From third parties: If you have given your consent to a previous accountant, employer, or another third party to share your information with us.
Why do we collect your data?
We use your personal data for various legitimate purposes, including:
- Contractual obligations: To perform the services agreed upon in our contract with you.
- Communication: To send newsletters, updates, and other information relevant to accountancy, tax, business advisory, and corporate finance services. We will only send this information with your consent or if we have a legitimate interest.
- Legal obligations: To comply with legal and regulatory requirements, such as submitting information to HMRC and Companies House.
Our lawful basis for processing your data:
- Contractual necessity: We process personal data as required to fulfil our contract with you.
- Legitimate interests: Where necessary, we process personal data to pursue our legitimate business interests, such as sending relevant communications (e.g., newsletters or updates).
- Legal obligation: We may process personal data when we are required to do so by law.
Who do we share your data with?
We may share your personal data with third parties, but only when it is necessary for the performance of our services or to comply with legal requirements. These third parties may include:
- HMRC and other government bodies (e.g., Companies House)
- Employees and staff
- Third-party service providers
- An alternate appointed by us in the event of incapacity or death
- Third parties in the event of a business sale, transfer, or merger
We require all third parties to respect the confidentiality and security of your data and to only use it for specified purposes.
How long do we keep your data?
We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected. This includes retaining your data for legal, accounting, and reporting requirements. Once no longer needed, your data will be securely deleted or destroyed after six months from the date of disengagement.
Your data rights:
You have the following rights in relation to your personal data:
- Access: You can request a copy of the personal data we hold about you.
- Rectification: You can ask us to correct any inaccurate or incomplete data.
- Erasure: You can request that we delete your personal data, subject to legal obligations.
- Objection: You can object to the processing of your data, where we rely on legitimate interests.
- Data portability: You can request to receive your data in a structured, commonly used format.
- Withdraw consent: If we rely on consent for processing, you have the right to withdraw this consent at any time.
How to complain:
If you have any concerns about how we handle your data, you can contact us at data@ag-accounting.co.uk. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection regulator.
Data Security:
We have implemented appropriate technical and organizational measures to protect your data from unauthorized access, accidental loss, or misuse. Access to your data is limited to authorized personnel only, and they are bound by confidentiality agreements.
Changes to this Privacy Notice:
We may update this privacy notice from time to time. Please check this page periodically to stay informed of any changes.